Conference Committee's Erica Krivopal talked to Jen Schureman of the Diversity & Outreach Section about what to expect from this powerhouse section at this year's conference. Here's what Jen had to say...
Looking for new ideas on ways to better serve those unique populations in your community? The Diversity & Outreach Section has something for you each day starting with a wonderful pre-conference on Monday and ending with an 11:30 program on Wednesday. Just listen to the amazing programs we will be offering.
First up, our Pre-Conference program “Libraries without Limits: Serving Developmentally Challenged Patrons of All Ages”. This program will provide you with useful and easily replicable program ideas on serving those in your community who are developmentally challenged beyond the weekly storytime. Programming for children,
teens, and adults will be discussed as well as resources and partner organizations. We invite everyone to open their minds and libraries to join us in creating “Libraries without Limits” throughout the state. Presenters include Jen Schureman (Gloucester County Library), Catherine DeBerry (Somerset County), Kristen Anderson (West Orange), representatives from South Jersey Volunteer Center, Rowan College at Gloucester County ACT program, and more.
Tuesday brings 3 more incredible programs beginning with “Know Your Community: Using Demographic Data to Better Serve Your Communities” at 11:30am. This program will be moderated by Mimi Lee (NJ State Library). In this workshop, attendees will learn how to find local demographic data from the U.S. Census Bureau, including new immigrant populations. Attendees will also learn about tools that allow users to map the Census demographic information in order to visualize and target hyper-local communities and understand how to apply the local demographic data to library services and practices.
Next up on Tuesday is “Grounds for Sculpture to the Skyscraper Museum: Creating a Museum Pass Program from the Ground Up”. Moderated by Maria Worth (Cliffside Park) this session will show you how to bring a museum pass program to your library from one of the first programs in the state. Speakers from Fairview Public Library, Grounds for Sculpture, and Intrepid Air and Space Museum will also be in attendance. Don’t miss out on this program, it’s sure to be something sensational.
Tuesday rounds out with “Home Delivery in the Digital Age” where librarians will discuss how to best serve homebound patrons. Whether you are looking for ways to improve your existing homebound services, looking to begin a homebound service, or are just looking to see what others are doing, this is the session for you. An open discussion where ideas will be shared and concerns addressed, it’s a must attend for librarians and administrators alike.
Wednesday may be the last day of conference, but we have 2 stellar programs that are a must see. Begin the day at 9:00am with our program “Helping the Dream: Supporting Undocumented Students and Patrons”. This program is what every librarian needs to know in the current climate of the country. Join us as speaker Giancarlo Tello, from undocuJersey will go in depth to give us an understanding of undocumented students and young adults, along with the barriers, pathways, and support available for them to obtain a college degree and beyond. We'll cover the DREAM Act, DACA, Scholarships, demographics, and best practices for librarians to help patrons who may be facing these issues.
Make sure to attend our final program of the conference before lunch,” Fade to Books: Barbershop Literacy Initiative” at 11:30am. This initiative which has already been in existence in Long Branch discuss the cultural importance of barbershops in african american and latin american communities. The New Jersey State Library recently has decided to take this program statewide. Come and learn about where it began and why it works!
In today’s world these programs are more important now than ever. We need to be able to help our communities navigate in this transitional time in our country. Whether it’s an adult with Down Syndrome, an elderly homebound person, an undocumented college freshman, a librarian looking for good demographical statistics specific to their community, a library beginning a museum program, or a new way to reach the african american and latin american communities in barbershops, each and every one is affected by the changes in American happening today. Join us in assisting you in helping them!!
Thanks to Diversity & Outreach for all of their continued hard work! We can't wait to see these programs in action.
Erica Krivopal and the 2016-2017 NJLA Conference Committee
So we’ve shared some details of who, what, when and where of Conference Planning, and now -- less than three months out from the main event! -- the Conference Committee is focused on all of the nitty-gritty details that make up the HOW of conferencing. We already discussed the insane amount of time and effort that goes into selecting and scheduling program sessions, keynotes, luncheons, and other events. But how do we determine and coordinate payment for everything and make sure it all gets done (seemingly) without a hitch?!
With registration opening THIS WEEK, we want to make sure you know where your money is going.
First and foremost, your Conference registration directly supports your professional association. As a nonprofit organization, NJLA relies almost solely on membership dues and conference registration fees for its financial stability. These fees, along with limited funds from individual donations (including the Annual Appeal), are used to create NJLA’s budget, which supports expensive advocacy and legislative costs, professional development opportunities, rent for our NJLA Office and salaries of staff workers (all 2.5 of them), among other things.
Your Conference registration pays for Conference. And lunch. I know that sounds simple and obvious and ridiculous, but it’s really, truly true. NJLA has to put a lot of money out upfront to pay to secure a venue for the NJLA Conference each year. Venues that can provide us the type and amount of space we need for upwards of 1,000 attendees are not, as you can probably imagine, cheap. There is also a $40,000 food and beverage minimum that we need to meet at Harrah’s this year (same minimum required at alternative venues as well). The $35 luncheon option is one that literally pays for lunch; NJLA makes no profit on that cost because it’s the lowest price we are able to negotiate to pass on to you. Coffee breaks, snacks, ice cream, receptions, and Pool Parties are all essentially benefits included in your Conference registration fee. Without paid memberships and paid registration fees, we could not afford to present you with a statewide event at all. So thank YOU.
Exhibits also pay for Conference. This is a big one, because -- again -- it’s true. Booth fees and sponsorship donations help significantly to take care of the big Conference costs. We talk a lot about securing vendors for Conference for this reason, as well as because they add an incredible amount of value to your professional experience. You’ll find that we’ll talk more and more over the next few months about all of the reasons you want to make sure you build a couple of visits through the Exhibit Hall into your schedule throughout the Conference. From networking to discounts to raffle prizes to one-on-one informational conversations, to miss the exhibits means missing a huge chunk of the benefit of attending Conference. The bottom line is that the mutual benefit of keeping our vendors and sponsors happy means ensuring higher quality Conference experiences each year.
Speakers add necessary value and cost. Besides the cost to rent venue space, NJLA spends the bulk of its Conference money on speakers: honorariums for proposed speakers (particularly keynotes), various travel costs (from basic mileage to pretty expensive airfare), meals, and hotel accommodations. With the number of programs proposed and accepted each year, these costs add up quickly, and it is the responsibility of the Conference Committee to see the bigger picture. We LOVE inviting speakers that we haven’t heard before, but sometimes we have to say “no” (which we hate) and sometimes we have to ask you to renegotiate costs (which we know you hate).
You may have heard that the Conference Committee does not have a budget, and that’s true. Financially-speaking, our primary goal is to put out less money than we take in every year, including the cost of the venue space. Because we have to spend money before we make money, and because we never can guarantee exactly how much money we’ll make (through exhibitor or attendee registrations), we have to be particularly cautious with our spending. We walk a fine line between the desire to put forth the best possible Conference experience ever -- with out-of-state speakers, hot topic programming, exciting and different social events and receptions, and other amenities -- and to present an event that is cost-effective to support the ultimate health and well-being of our association.
Starting Wednesday, February 1, 2017, all library workers and supporters of all types of libraries, including faculty and administration, Board of Trustees and Friends Group members, are officially invited to go “Beyond the Box” at the 2017 NJLA Annual Conference! We hope you like what we’ve put together.
To some people, Conference is what NJLA does. For others, Conference is the culmination of the work put in during the NJLA work year. There are many sections, committees, and round tables who work tirelessly throughout the year to offer a variety of professional development opportunities as well as propose stellar programs that everyone can enjoy at our annual conference. We want to take this opportunity to highlight those working groups' efforts, and today we are starting with the Administration and Management section.
The Administration & Management Section, along with our co-sponsors, Personnel Administration Committee, Small Libraries RoundTable, Professional Development, and Leadership and Education Sub-Committee invite you to attend our Pre-Conference Program - Librarians as Property Managers: A Crash Course (Because Stuff Happens). If you are in a position, or hope to be in the future, where you have to make decisions about building repairs, upkeep, renovation, or construction, this program is for you!
In the first part of the program, William Sannwald, author of Checklist of Library Building Design Considerations, an ALA Publication, will speak to us about what to expect when you have to deal with emergency repairs, contractors, architects, ADA compliance issues, disaster and recovery planning, and redesigning existing spaces.
Pat Kennedy-Grant will follow Mr. Sannwald with a presentation on keeping maintenance records. She covers everything from changing light bulbs to HVAC maintenance in her spreadsheet.
Handouts will be provided.
Question and answer time will follow both presentations.
William Sannwald was an Assistant to the City Manager and Manager of Library Design and Development from 1997 to 2004, and was City Librarian of the San Diego Public Library from 1979 to 1997.He now is a full time faculty member in the business school at San Diego State University, where he teaches a variety of upper division undergraduate and MBA courses in the management department. He also works as a library building and administrative consultant.
Pat Kennedy-Grant is the Information & Borrowers’ Services Manager / Facilities Manager of the Bernardsville Public Library in Bernardsville, NJ.
And Administration and Management has more where that came from!
Other Administration and Management programs that you should check out are:
We sure are getting excited here at the Conference Committee, and we hope you are too! Keep your eyes peeled for more program announcements from NJLA's sections, committees, and roundtables!
Karen Klapperstuck and the 2016-2017 NJLA Conference Committee
While NJLA has heavy membership from the public library side, and a new initiative focused on school library media specialists, that does not mean we have forgotten about college and university librarians! There is plenty for academic librarians to gain from attending conference, and we asked a few active NJ academic librarians their reasons for attending.
College and University Section President Heather Dalal from Rider University and Past President Elizabeth Leonard from Seton Hall University both identified networking as one of the main reasons for attending the
NJLA Conference. Noting that repeatedly seeing your colleagues during the conference, in the hotel elevator, restaurants and lounge areas strengthens bonds between colleagues much more than the short conversations at a one-day conference.
It’s also no surprise that both Heather and Elizabeth also highlighted the CUS luncheon as a reason for academic librarians to attend since the CUS President does get to choose the luncheon speaker! Heather, and many others, are excited that Emily Drabinski will be the CUS luncheon speaker this year and we are thrilled that Emily will be participating in a preconference session and also presenting a third session during the conference.
The opportunity to exchange ideas with public librarians also was cited as another reason to attend since we can all learn from each other. Heather even noted that
public librarians really know how to make things work with limited funds and it is always great to learn what is going on in public libraries.
With great programs, great speakers, great posters and a great location, Heather and Elizabeth are both looking forward to the 2017 NJLA Conference and hope that many of their academic colleagues will be joining them this year.
So take a break from your university library and the "Sunday Scaries" to reset, refresh, and rejuvenate at conference!
Nancy Weiner and the 2016-2017 NJLA Conference Committee
There are a million and one reasons why librarians, library assistants, circulation staff, and all others who WORK IN libraries should attend conference... but what about those who WORK FOR libraries? Friends groups? Trustees? Foundation members? Library stakeholders are certainly not exempt from all there is to offer at the Annual Conference!
At the 2016 conference, as I sat listening to Stanley Newman at the President’s Program, I was surprised when a member of my library’s board came and sat next to me. David Huemer is the treasurer on the Maplewood Memorial Library's Board of Trustees and he attended his first NJLA Conference in 2016. While David is always a positive guy, he seemed genuinely excited and rejuvenated by all that he heard while he was at the Monday Preconference session. And not only did he attend a preconference, but he stayed for the President’s program (he even had a book for Stanley to sign) and the Member Services event where he helped bring my trivia team to victory.
Is that a stellar trustee member, or what?
So what did David have to say about his conference experience? Let’s find out!
Q: Last year was your first year attending an NJLA conference, I believe. Can you tell me what you attended and how you heard about it?
I went to an all day workshop with Peter Pearson of the Friends of the St Paul Library. I heard about it through our board meeting and NJLTA (New Jersey Library Trustee Association) email. I also went to hear Stan Newman of crossword fame and help our team steamroll through Stan's after hours trivia contest.
Q: Did you feel that the session was useful to you as a trustee?
Extraordinarily useful and inspiring.
Q: Are there other things you would like to see offered for library stakeholders other than programs for library employees themselves? If so, what types of things would you find useful?
There was a lot of value in hearing how other boards, friends, and staff had dealt with issues similar to what we have in Maplewood. Almost any program that gets library stakeholders in one room would have value, for the communitarian aspects and because the level of people NJLA recruits to present.
Q: What was your favorite part of your experience at the 2016 NJLA Conference?
I really enjoyed meeting other New Jerseyans devoted to and involved in their local libraries--was great to connect and learn from people. At the risk of repeating myself, I also liked helping our team steamroll through the trivia contest.
Never thought about inviting your friends, trustees, and library stakeholders to the NJLA Conference? Well now is your chance! And feel free to use David's words to help maker your case!
Emily Witkowski and the 2016-2017 NJLA Conference Committee
Why should YOU be at Conference, School Librarians?
...Because the New Jersey Library Association LOVES YOU!
Really. We do! Have you seen the Unlock Student Potential campaign? NJLA is committed to advocating for highly effective school library programs, and in the wake of School Library Media Specialist positions being eliminated in our state, have formed a coalition to ensure that New Jersey students have the opportunity to reach their potential through effective school libraries. Attending the conference will be an important opportunity to make your voice heard!
Tech Tools & Research Methods
How do you feel about Tech Tools and new research methods? Because the NJLA conference has them. In 2016, one School Librarian was particularly excited to learn, from a Rutgers student, about how her students can use research videos in addition to research papers for science classes. Whether you’re looking to step up your students’ research game or grow your school’s makerspace, new ideas abound at conference.
Fun & Fandom
Oh the Authors! The Keynotes! Your kidlit and YA fandom dreams come true at conference: in the recent past we’ve hosted authors and illustrators like Peter Brown, Tedd Arnold, Rita Williams Garcia, Wendy Mass, and Jersey Girl Librarian-Turned-Author Sandy Hall! No, we weren’t crying during Sandy’s speech at the 2015 Garden State Book Awards Luncheon… you were!
And don’t forget about the fabulous NJLA Store. If you were wondering if you *need* those library themed socks...the answer is YES.
We can’t wait to see you!
Cassie Runkel and the 2016-2017 NJLA Conference Committee
Students often hesitate when it comes to registering for the annual NJLA Conference. They wonder if it's worth it, if they'll meet anyone, if it's meant for them. But the best part about conference is that it's meant for everyone! And there are plenty of obvious reasons why students would benefit, but the best reason to go for students is that it’s cheap.
Once you graduate, the NJLA fees go up and conference attendance prices go up. Some of us are lucky and our library will pay for a day or two, and hotel rooms. But if you don’t have that as a student, there’s no need to worry! The program gets scheduled far ahead of time, so you can choose a day that will have the most impact, even though two days is only $65, which isn’t bad when one day as a full member is $105 (based on last year’s prices).
(Because we’ve all been there)
However, don’t just take my word for it. I asked Kristen Matteucci, another student from Rutgers SC&I, about her experiences at conference.
Stacey: So I know I met you at the NJLA conference last year, and it was your first time going. What do you think are the important reasons to go as a student?
Kristen: Not only did I have the chance to learn about what's going on in libraries across the state, but I also got to know fellow library students and made some great contacts.
S: The conference is a great place to network, especially as a new student. Did you have any favorite panels?
K: I met current NJLA interns and attended a great public policy panel about current library legislation and advocacy. Those experiences prompted me to apply for the NJLA Committee internship Program, and now I'm an intern for the Public Policy committee, where I'm learning a lot and meeting great librarians and leaders.
S: Anything else about conference for people who are hesitating?
K: Yeah, I mean it was my first semester in the program, and I think going was really helpful for me as a newbie to meet new people and try new things.
And that’s it. Like Hamilton says:
Go to conference.
Stacey Shapiro and the 2016-2017 NJLA Conference Committee
When conference registration rolls around (registration opens February 1 for #NJLA17!) we always hope that our colleagues run into their director's office asking about when they can attend conference. We know this is not always the case for two reasons: many librarians do not see the value for themselves, and many directors struggle with budgeting and scheduling to allow employees to go. With that in mind, we on the Conference Subcommittee thought we would share two NJLA Conference success stories to help demonstrate the value of conference from professional and personal perspectives. We like to call these "Success Stories," or the elevator speech for convincing managers, so follow along below for information on what others have gained, and what's there to gain for yourself and your library!
Success story 1:
Julie Brown, Adult Programming Librarian at the Ocean City Free Public Library, Conference 1st-timer last year. Julie told us that the various panels she attended last year really helped her, especially the photography panel from which applies the suggestions and techniques she learned daily while managing social media and documenting programs. She also mentioned that Jay Asher--one of last year's keynote speakers--was amazing and found his talk really engaging. As a new Librarian in New Jersey, Julie felt conference provided her with a great networking opportunity. As a result of the connections she made at Conference, she has maintained contact with other programming librarians statewide, with whom she has exchanged ideas, resources, and information about professional development. Julie is excited to attend again this year and, even though she lives close by, might stay overnight. That is so, in her own words, she doesn't "miss anything."
Success story 2:
Leslie Murtha, Librarian at The William Spangler Library, Atlantic Cape Community College, Conference-goer for 23 years who has "missed very few" in that time.
Leslie told us that Conference is the highlight of her year, professionally. One reason for this is because it's difficult for her, and many other librarians she imagines, to get to National Conferences. Not that she's sacrificing quality, since the NJLA Conference gives her "opportunities for catching up on professional developments, learning new skills, and getting new ideas." Like Julie, Leslie values the Conference's networking opportunities, which lets her see friends from other parts of the state, reconnect with seldom-seen colleagues, and make new connections across professional lines. For this long-time Conference attendee, Conference is nothing less than "a place where we can share tools and research, honor our sages and innovators, and lift our voices together about common concerns." Leslie notes that she always comes away from Conference with "new ideas, new understandings, and a sense of renewal."
And while we here at the Conference Committee did not bribe these librarians to say these things, we could not agree more. And this is just a sampling of some of the wonderful things your colleagues have to say about their conference experiences.
So if you need some help convincing your management that you should get the opportunity to attend conference this year, or if you need some reminders for yourself about the importance of attending conference as a library professional in New Jersey, we hope you'll take some advice from your colleagues above and join Julie and Leslie at the 2017 NJLA Conference. Make your own success story that you can share with us in the years to come
Michael Stirm and the 2016-2017 NJLA Conference Committee
This week, program organizers will be receiving an email from the Conference Committee Chairs informing them of the program proposals accepted for the 2017 Annual Conference! We had over 100 fantastic submissions this year for all types of events -- regular sessions, double sessions, engaging preconference sessions, social events, lunch opportunities, and more! We're really excited about this year's events, and we can't wait to share all of the details with you! We want to share some of the behind-the-scenes details so that you know what the committee has been working on, and know what's coming up next . . .
First, to get it out of the way, we understand that it stinks when your program proposal isn't accepted. Please know that there is a lot of thought and discussion that goes into each program when deciding upon acceptances. The Conference Committee met for a full day in December to go over the nitty-gritty of each one. With only 8 program room and 4 timeslots per day, that's only a maximum of 64 TOTAL regular session programs plus a 3-4 preconference sessions. We were excited to see program submissions from almost every NJLA section or committee this year, and strived to choose programs that reflected the diversity of our association.
If your program was not selected for this year's conference -- because of competition of similar topics, cost, diversity, or insufficient detail -- please consider the many other professional opportunities within NJLA and our library community to present! The NJLA Professional Development Committee is working hard this year to pull together a calendar of many of the most popular events held each year, including the Adult and Youth Services Forums, Makerspace Toolkit, NJASL, VALE, NJLA Commons (bi-monthly virtual keynotes), and more. Information will also be coming out soon about Poster Sessions at this year's event, which could be the perfect place to showcase your topic to a broad audience. At the very least, you are encouraged to continue to develop these submissions and propose them again for the 2018 Conference!
Once we were sure that we had a strong list of accepted programs from the committee, the chairs met to create the grid, which includes dates, time slots, and room assignments for each room. This took another entire day to accomplish and a whole pad (at least) of post-it notes! The following are many of the things we need to consider when creating a schedule:
We extend a great "thank you" to all of our program organizers for not only submitting throughtful and rich programming, but also for being so diligent in answering our questions and providing clarification or changes as necessary for program approval. Your timely responses really allowed us to move much more quickly through the acceptance and scheduling process. THANK YOU!
As we begin to communicate with each program organizer individually with details about their accepted proposals, the next steps for the committee are to triple-check for speaker conflicts (let us know if you find any!) and confirm the grid. Then we will upload all of the programs, including social events, keynotes and luncheons, to the conference website (you'll see a new tab for Schedule fairly soon). We'll also be sharing information on the website about room rates and hotel registration. The Conference Committee will continue to communicate with all program organizers throughout the next few months leading up to the 2017 Conferece. Plus stay tuned: We'll be hosting some virtual conversations and sharing more details about PROMOTION (starts now!), taking care of and making arrangements for speakers, AV and room setup, reimbursements and more.
We are excited to announce that details about programs and 2017 NJLA Conference registration will be available by February 1, 2017! Everything you need to know will be posted at http://njlaconference.info as well as in your email. If you are not an NJLA member, now's the time! NJLA now offers rolling membership, so you can join anytime for discounted conference rates.
Kate Jaggers and the 2016-2017 NJLA Conference Committee
With the holiday season about to kick into full gear, the NJLA Conference Subcommittee would like to wish all of our fellow library workers a very happy holiday! No matter what you may celebrate, we hope you find time to spend with family, friends, and maybe curl up with a good book! Because, as we all know, the only time you get to read is holidays despite the public's popular belief "You're a librarian?! That must mean you read all the time!" Which, of course quickly prompts "the glare":
We would also like to ask you to remember NJLA in this season of giving by considering donating to the NJLA Annual Appeal. Now, if you are wondering why the Conference Subcommittee is asking you to donate; besides supporting our invaluable professional organization, this year there are two very special conference incentives:
Now if that’s not incentive enough, we don’t know what is.
So as you check off names on your gift list, please consider checking twice and adding NJLA to your gift-giving cause!
See you in 2017!
Emily Witkowski and the 2017 NJLA Conference Subcommittee