Speakers will be reimbursed for the following with prior arrangement and approval of the Conference Chair: Travel Mileage at current IRS rate, tolls, parking Air fare*, train fare**, car service or car rental *Flight reservation must be booked for coach seats (economy class), at least three weeks prior to date of travel.

**Train reservation must be booked for economy class.  

Hotel *** Conference hotel or equivalent ***Need for hotel room (with date) must be requested from Conference Chair.

First, consult the speaker reimbursement policy to determine what can be offered to the speaker.  Secondly, ask the speaker what their usual honorarium is.  If you have questions about the amount, email the Conference Committee Chairs (NJLA.Conference@gmail.com) BEFORE you confirm.  The Conference Committee has a good idea of appropriate ranges.  And, if the amount is higher than we would like, you can always ask if they will negotiate, or if they will consider offering more than one presentation while they are at the conference.  We have had s

If your speaker is approved to travel, including a room, you will receive confirmation of that.  The Conference Committee makes the room reservations for invited speakers; this ensures that the hotel bills NJLA, not the speaker.  Neither you nor your speaker should make a reservation; if you need a confirmation of a reservation, email the Conference Committee Chairs (NJLA.Conference@gmail.com).

If travel is approved and airport pickup is required, notify the Conference Committee Chairs (NJLA.Conference@gmail.com) who will refer this information to the member of the Conference Committee who will make car service arrangements.  However, if your speaker is willing to rent a car, we actually prefer that.  The car rental rate is much less than a car service.

Speakers will be reimbursed according to the current IRS rate and for tolls & parking. Receipts for tolls and parking need to be included with the reimbursement form so please remind your speaker to save them. Speakers are reimbursed after the conference.